Visitor Kiosk: Self-Service Check-In for Your Lobby

A paper sign-in sheet at the front desk tells you almost nothing useful. Who actually signed in? Did they sign out? Can you read that handwriting? There's a better way.

How Visitor Kiosk Works

Transform any tablet into a self-service visitor check-in station:

1. Visitor approaches the kiosk
2. Enters their name and who they're visiting
3. Optionally captures a photo
4. Host receives notification of visitor arrival
5. Visitor receives a badge (if configured)
6. All data is logged with timestamp

What Gets Captured

• Visitor name and contact: Who they are, how to reach them.
• Host information: Who they're visiting.
• Photo: Optional visitor photo for identification.
• Company/affiliation: Where they're from.
• Purpose of visit: Why they're here.
• Timestamps: Check-in and check-out times.
• Acknowledgments: Safety briefings, NDAs, policies.

Host Notifications

When a visitor checks in, their host is notified immediately:

• Push notification to mobile device
• Email notification (configurable)
• Notification includes visitor name and photo
• Host can acknowledge or request delay

Pre-Registration

For expected visitors, hosts can pre-register them:

• Visitor receives email with QR code
• At check-in, visitor scans QR code
• Pre-filled information speeds check-in
• No manual data entry required

Visitor Log and Reporting

Access complete visitor history:

• Who visited, when, and who they saw
• Current visitors on premises
• Visitors who haven't checked out
• Visitor frequency and patterns
• Export for compliance reporting

Emergency Evacuation Support

During an evacuation, you need to know who's in the building. The kiosk system provides:

• Real-time list of checked-in visitors
• Ability to mark visitors as accounted for
• Integration with evacuation procedures

Setup

Setting up a kiosk is simple:

The kiosk mode locks the app to visitor check-in only—no access to other features.